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5 Things You Should Know When Applying For Grants

In the process of applying for a grant there are several things you should know especially regarding the process and certain other things. Given below are only 5 important aspects you need to know when applying.

Basic Eligibility

Apparently, it is vital that you read and understand the basic eligibility criteria for the grant you are applying to and make sure you fulfill these requirements so that you won’t be rejected for not conforming to the basic requirements. For example, the requirements for a grant maybe stated in the following form,

The XXXX Commission grants to organizations which:

  • are not-for-profit and exempt from federal income tax under Section 501(a), which includes the 501(c)3 designation, of the Internal Revenue code, or are units of government, or are educational institutions, or are local chapters of tax exempt national organizations;
  • Produce, present, or support dance, literary arts, media arts, music, theater, visual, and related arts;
  • Comply with Title VI, Section 601, of the Civil Rights Act of 1964 which states that no person, on the grounds of race, color, or national origin, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.
  • Comply with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973 which state that no otherwise qualified person shall, solely by reason of his or her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.

Amount of Assistance

Next, it’s important that you have an idea of the exact amount money you will be awarded if you get the grant, i.e. you need to know the exact specifics such as the percentage levels based on certain aspects. If you read and get an idea of the exact terms you will definitely avoid regret of not getting an amount you thought would get but in reality you didn’t get. To further clarify the point, the following extract will aid you,

Commission grants to any established arts organization in one year will total no more than 30 percent of that organization’s income for the previous year. Most grantees receive much less than 30 percent of their income in Commission grants.

Refer to each grant category for maximum grant amounts and matching requirements.

Low priority will be given to organizations that do not show strong efforts to seek multiple funding resources. Applicants are expected to charge a reasonable fee when appropriate rather than offer free events.

Support for an organization or project does not imply future Commission support. Application must be made each year and will be considered in relation to applications submitted by all other organizations. All Commission grants are subject to funds available.


Be sure to check the deadlines grants before beginning the necessary work. Providers know the deadlines well; it’s tough to fool them. It’s best to apply early in the case that materials get lost or misplaced, but if you can’t help but ship things priority mail the night before they are due, at least make sure you have the dates straight. Do the applications have to be in by the deadline or must they be postmarked by the deadline? If you don’t know, call and ask. These details can make all the difference.

Grant Contract

Since a contract is a legally binding document, here too, you will have to adhere to certain guidelines which can be in the following form,

Each grant application must be signed by an individual with the authority to act on behalf of the applicant organization. A signed application form is the applicant’s agreement to do what is described in the application and to comply with the Grant Conditions, a copy of which is attached to each application form. Applicants must attach a signed copy of the Certification of Assurances to the application and keep a copy on file.

When the Commission awards a grant, a letter is sent to the applicant with the payment schedule for that grant. Major changes in activities, personnel, or budget must be approved in advance by the Commission.

Ineligibility and Disqualification or Rejection

This is another important aspect you need to know. It is imperative that you conform to certain legal and ethical standards and rules and regulations when applying. Several actions by the grant applicant can disqualify or worse reject him / her. For example, certain organizations can have certain conditions that will disqualify an applicant,

The XXXX Commission for the XXXX does not fund:

  • Activities restricted to an organization’s membership; costs of parties, receptions, fund-raising benefits, etc.;
  • Activities those are primarily religious in purpose;
  • College or university-based projects that are part of a required course or curriculum, or that do not involve and serve a significant non-student population
  • General operating support for historic celebrations or community promotional activities.

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